AP that closes the month, not just reads the invoice.
Heddle Studio handles GL coding, vendor matching, and QuickBooks export — so your AP team stops re-keying invoices and starts reviewing the ones that need a human.
No credit card. Setup when you're ready.
Summary
Threetools.Onefull-timejob.
AP work means coding every line, matching every vendor, and re-keying everything into QuickBooks — with the extraction tool, the workflow glue, and the classifier all sold separately.
At 200 invoices a month, it’s a part-time job nobody bills for.
10-12 min
Per invoice, manually coded against your chart of accounts — line by line, vendor by vendor.
Manual lookups
Every invoice cross-checked against vendor lists in Excel and QuickBooks before it can post.
Re-keyed
Extracted data still has to be typed into QuickBooks — the “extraction” tool stops short.
Inbox to ledger in four steps.
Capture
Heddle Studio extracts vendor, line items, amounts, and taxes from any invoice format — PDFs, scans, email forwards, spreadsheets.
Code
Auto-classifies against your chart of accounts and vendor list. No training data needed. Accuracy improves with every approval.
Review
Confidence scores route only edge cases to humans. Everything else clears in the background.
Post
Coded invoices post to QuickBooks. Audit trail attached. No CSV exports.
Every step of the AP cycle.
Invoice intake
PDFs, scans, vendor email forwards, spreadsheets. All extracted into structured data before they hit your queue.
GL coding
Auto-classifies against your chart of accounts. No training data. Accuracy improves with every approval.
Vendor matching
Upload your PO, Receipt, and Invoice. Heddle Studio matches line-by-line against your vendor list and surfaces variances for review. Lightweight 3-way matching for AP teams who don’t need a packaged AP suite.
Approval Queue
Field-flag queue routes exceptions via Slack, email, or Zapier — connects to your existing approval tool. Heddle Studio is the AI extraction layer, not an AP-suite replacement.
QuickBooks export
Coded invoices post to QuickBooks once you sign off. No more nightly CSV exports.
Exception review
Confidence scores surface only ambiguous extractions. Reviewers see edge cases, not noise.
Most AP tools extract. This one finishes.
Generic AP automation stops at extracting fields off the invoice. Heddle Studio replaces the three-tool stack — extraction, workflow glue, classifier — with one platform that codes invoices the way your team already does and posts them to QuickBooks once you sign off.
End-to-end, not extraction-only
Other tools stop at extraction. Heddle Studio extracts, codes, matches, routes, and posts — one platform, not three subscriptions.
Plain English, not template wizards
Other tools force template wizards. Heddle Studio's Transform Studio reads your written policy and compiles it into AST-validated, sandbox-restricted logic — no block configuration, no developer tickets.
Day-one, not 6 months of training
Other tools need historical data. Smart Classify with Learning Loop uses vector-similarity matching against your chart of accounts — zero training data. Accuracy improves from your corrections, not a generic model.
Coding, automated. Hours, back.
Manual AP coding turns into a part-time job at 200 invoices a month. Heddle Studio handles the extraction, vendor matching, and QuickBooks export automatically — at the speed your team actually needs.
Already running in production.
“We went from manually coding every invoice to having Heddle Studio handle the bulk of it. The time savings are real — and the accuracy is better than what we were doing by hand.”
— AP Team, Chesmar Homes
Read the Chesmar Homes case study →Questions from your desk.
No. Heddle Studio connects to QuickBooks via OAuth — we read your chart of accounts, vendors, and jobs and use them as the source for invoice coding. Nothing posts back to QuickBooks until you approve it.
Smart Extraction pulls the invoice fields, then Smart Classify with Learning Loop maps them to your chart of accounts using the patterns your team already follows. Your corrections refine future classifications — the rules stay yours, not a generic template.
Yes. Smart Matching pairs invoices against your QuickBooks vendor records and any reference dataset you upload. Lightweight 3-way matching is supported when you upload POs and receipts alongside invoices — we surface line-level variances for review before anything posts.
Public launch end of Q2 2026 — June 30, 2026. Founding members come off the waitlist first — the first 50 waitlist signups get founding pricing locked for the first year.
Stop re-keying. Start reviewing.
Founding rate locked for the first year. Free founder-led setup. Launching end of Q2 2026.
Founding rate locked for the first year.